Outlook 2010: How to View Multiple Calendars in Overlay View

Outlook is a god-awful application which is forced upon knowledge workers the world over.  Worse yet, once you get familiar with all of the obscure settings and context menus in Outlook, along comes another horrendous UI redesign wherein Microsoft rearranges the buttons and settings.

If you want to view multiple calendars, the default setting brings them up side-by-side.  This is totally useless; any other modern calendar defaults to having the events overlaid (merged).

Undoubtedly, if you are reading this, you are hammering Google to try to figure out how to accomplish this feat.  You probably already figured out how to do this with previous versions of Outlook.  Well Microsoft moved the options.

Here is how to do it.

imageSelect the multiple calendars you want to overlay.  This will bring up the monthly calendars side-by-side. 

imageNow you have to click on each calendar tab and select “Overlay.”  If you have five calendars, that is five clicks.

Then you will now have a merged monthly calendar view, and you can now see all of your appointments and events in a merged view, just as it is in iCal or Google calendar.

This entry was posted in Time Management. Bookmark the permalink.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s